A lot to plan planning your lots. Lot and parking allocation planning.

A lot to plan planning your lots. Lot and parking allocation planning.

Perhaps youโ€™re embarking on a full-scale parking master plan, or continually revising your plan year-to-year to accommodate changes and improvements. Understanding how to manage your lots and parking allocation planning is fundamental to the process.

A good parking plan is well rounded, and allows for both future planning and revenue growth.  At the same time, it maximizes the existing potential in your operation in the most effective way possible.  At the core of your strategy should be two main categories: parking lot planning and parking allocation planning.

Parking Lot Planning

First of all, in lot planning, you start with the basics.  Define and document the physical locations of all the parking lots you have, the number of parking spaces available, and how much you charge users to park in these spots. You should also document the type (annual, semester, monthly, visitor, etc.) and number of permits you issue each year. This will help you determine the total number of permits you need and the range of permits needed for each lot.

It’s always wise to over estimate the number of required permits.  A standard rule of thumb might be to increase your permit inventory by 20%.  This does not mean that you will sell these permits, instead it creates a “space” or buffer in which additional permits can be added.  In the case of lost or stolen permits, you may want to add a few more to the lot.  Certainly in the case of overselling you will also want to have some room to add a few more permits.

Hereโ€™s an example.

We have three lots: lot โ€œAโ€ has 158 spaces, lot โ€œBโ€ has 223 spaces, and lot โ€œCโ€ has 54 spaces.

It would be easy to just number the permits 0-158 for lot โ€œAโ€, 159-382 for lot โ€œBโ€ and 383-437 for lot โ€œCโ€. That will, however, limit any future expansion or changes that might occur with your lot or number of parking spaces available. It is recommended that you add a buffer to each parking permit range for unforeseen changes or growth. Remember, permit numbers can be reused year after year depending on your parking management system, this lets you track the history of each permit over time.

There are many types of numbering plans available, this is only one suggestion that will allow for expansion and efficiency.

Actual #
of spaces
Lot NamePermit RangeSystem
Start #
System
End #
# of Permit
Records
158A1000-199910001157158
223B2000-299920002222223
54C3000-39993000305354

In this permit range we include a lot of extra numbers for any type of expansion. This example also adds an identifier for the permits, with permits in the 1000 range specific to lot โ€œAโ€, the 2000 range for lot โ€œBโ€, and 3000 range for lot โ€œCโ€.

Expanding the Permit Range

There are many reasons for expansion that have nothing to do with the size of the lot.  For example, a user may lose a permit and need to get a replacement. Another example is adding a new parking structure or permit category to an existing lot. Or perhaps you physically expand the lot to accommodate more spaces.

Having extra spaces in a virtual lot affects nothing, and is only good sense for future expansion.

Back to the example

We acquire additional space adjacent to Lot โ€œCโ€, and increase the number of parking spaces by 100.

At the same time, we decide to add premium permits to Lot โ€œAโ€ which is 10 parking spots wide and 16 rows deep. As you can imagine, the walk from the last rows could take a while, and the front spaces are more desirable. Here is an opportunity to increase revenue by charging higher fees for the premium spots closer to the building. We make rows 1-5 premium parking spaces with 25% higher fees.

Actual #
of spaces
Lot NameRange PlanSystem
Start
System
End
Permit
records
108A1000-199910001157158
50A Premium 1500154950
223B2000-299920002222223
154C3000-399930003153154

By moving 50 spaces from Lot โ€œAโ€ to the Lot โ€œA Premiumโ€ we keep the 1000 range consistency for all Lot โ€œAโ€ permits.  And, because we planned ahead, we easily added the 100 spaces to Lot โ€œCโ€.

Parking Allocation Planning

A common question: “How does a parking manager decide to allocate permits to different user groups?”

With the use of virtual lots, itโ€™s easy to subdivide a physical lot into sub lots for different user types.  User types can be used to define who parks where in a lot and how much they pay.  An individual lot can be configured to accommodate multiple user types depending on your operations,

You can define user types based on your specific operations.  They might include annual or part time, students or staff for a campus, or other specific user groups.  With user group definitions you can offer better customer service since allocations can be broken out by the expected use of each group.

Also, parking allocation planning includes defining when certain permits are available for sale and when yearly permits will rollover.  The best way to understand time allocation is to think of it as a window of sales. For example, you may have time allocations set up to sell permits that are valid for an entire year, a semester, a month, etc.

Back to the example

We might decide to offer all of the Lot A Premium spaces to only a FT Staff user type.  The reasons might vary and may be because the space is preferred, closer to the building, and higher priced.  We could also create three โ€œvirtual lotsโ€ for Lot B.  The first virtual lot is for annual permits only and makes up 125 of the 223 spaces.  The remaining 98 spaces are the second virtual lot and are sold on a monthly basis with sales opening two weeks prior to the start of each month.  The permits for the first two virtual lots are valid from 7 am to 6pm, with the third virtual lot making up temporary parking access for evening parking. The lot setup allows us to accommodate different user types and maintain a high level of demand for our permits.

ParkAdmin makes it easy to set up different user types, virtual lots, and assign permit ranges.

Learn more about virtual lots or contact us for more information.

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